General Administration Specialist

Are you highly motivated, driven to achieve goals, team-oriented, ready to take advantage of unique opportunities and dedicated to customer satisfaction? Then you have come to the right place!

Joining our international team in Milan, you will take the role of General Administration and Accounting for Italy, supporting finance and administrative matters, having a fundamental role ensuring compliance with all the policies locally in place.

Your role :

We are looking for an administrative local point of contact for Italy  who will be the link between the corporate office SSC (Shared Service Center) and internal (employees, management) or external parties (suppliers, customers, banks, accounting providers, auditors).

The person we are looking for will have a fundamental role ensuring compliance with all policies locally in place, providing guidance to relevant stakeholders and being a strong finance support in general (accounts payable, general ledger, travel and expense, procurement, external tax consultants, external auditors).

Responsibilities :

• Strongly support to the procurement team, in managing purchase request forms, receptions and any other task related to the detailed procure to pay policy.
• Be the first contact person for external supplier and customers when having questions, being able to redirect the questions to the appropriate person in the company.
• Support the accounts payable team, answering suppliers, redirecting their requests to the SSC and informing them about right policies and processes in place if needed, alerting on discrepancies in the payment terms.
• Support the Travel and Expense report team, ensuring that all expense reports are sent to the SSC in a timely manner, at least once a week.
• Support the legal team and sales in managing supplier qualification and tenders by uploading the specific documentation to the respective customer portals
• Ensure internal controls are efficient and operate in respect of Group Compliance policies.
• Interface with internal and external auditors to support the financial statements, in support of the SSC who is responsible for this task and relationship.
• Collect and provide accounting data (invoices, expense reports, bank statements, etc.) for the monthly, quarterly and annual financial closings to the SSC and if needed to the local tax compliance provider.

Qualifications