Executive Assistant to France Belux Regional Managing Director and France Country Manager

What is it all about
You will provide comprehensive support to the France Country Manager contributing to day-to-day administrative tasks coordinating sales activities and ensuring smooth operations within the French market. This includes close collaboration with both internal teams and external partners as well as involvement in event logistics facilities coordination and finance-related support.

Key Responsibilities

1. Personal Assistance

• Proactively manage schedules appointments and travel itineraries (booking flights hotels and transport within Visa systems).

• Anticipate needs by preparing documentation meeting agendas and briefing materials.

• Screen and direct incoming communications (calls emails visitors) and maintain strict confidentiality.

• Coordinate meeting details room bookings and other logisticsensuring the France Country Manager is fully prepared for engagements.

• Build trusted relationships across teams central functions and external partners.

• Uphold professionalism discretion and excellent judgment when handling confidential or sensitive matters.

2. Sales Coordination

• Collaborate with cross-functional teams to help prepare presentations and client communications.

• Handle invoice tracking and collaborate with finance teams to meet deadlines.

• Consolidate and maintain client information supporting the Country Manager especially for crisis management exercise event invitation etc.

3. Events

• Coordinate logistics for France events (cross functional but exclude FBL EU and Global executive visits and events) including scheduling meeting rooms arranging catering and communicating with attendees.

• Help organise celebrations gifts and recognition for employees in partnership with Facilities Corporate Communication SCO and HR.

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.

Qualifications :

Experience: 35 years in high-level administrative roles (e.g. executive assistance project coordination or similar).
Education: High school completion with relevant certification diploma or degree in business management finance or hospitality (beneficial but not mandatory).
Skills:
o Bilingual French and English with advanced proficiency in both.
o Strong organisational project management and problem-solving skills in a fast-paced environment.
o Experience in coordinating events or supporting corporate functions.
o Proficient in Microsoft Office Suite (PowerPoint Excel Word Outlook).
o Ability to multi-task prioritise deadlines and maintain high attention to detail.
o Excellent communication skills adaptable and calm under pressure.

Additional Information :

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Remote Work :

No

Employment Type :

Full-time

Key Skills
Data Entry,Corporate Risk Management,Elevator,Client Services,KG Teaching,Accident Investigation
Experience: years
Vacancy: 1