Administrative Assistant in Nice – Managing Nationwide Operations

At OK Mobility, we bring people closer to what matters most by embracing a comprehensive, 360º approach to mobility.

Our team #OKTeam, achieves extraordinary things through dedication, enthusiasm, passion, and perseverance. Are you ready to grow with us?

We are currently looking for an Administrative Assistant to join our team and oversee operations throughout France.

In this role, you will be responsible for organizing, overseeing, and ensuring the effective administrative management of the store. You will play a key role in making sure that all company protocols and policies are followed accurately and on time.The ideal candidate should have a solid understanding of accounting principles, strong administrative skills, and a proactive approach to problem-solving. Knowledge of legal and regulatory compliance would be a plus.

What will be your responsibilities?

1. General Administrative Support:

• Manage incoming company mail and parcels, ensuring proper distribution.
• Helps with the process of registration of new vehicle, experience with SIV is a plus.
• Scan, archive, and maintain company records following internal policies.
• Handle administrative requests from various departments efficiently.

2. Accounting & Invoicing:

• Record, store, and manage invoices in Excel, SAP, and other accounting systems.
• Serve as a key contact between providers, the accounting department, and managers to ensure timely validation and follow-ups.
• Assist with expense tracking and reconciliation.

3. Managerial & HR Assistance:

• Support the management team with administrative reports, budget tracking, and documentation.
• Assist in recruitment processes, including organizing interviews and maintaining candidate records.
• Help ensure HR procedures align with legal requirements and company policies.

What do we value in joining the #OKTeam?

• Mobility to commute and work on-site at our corporate office located near Allianz Riviera Stadium in Nice.
• Bilingual proficiency in English and French; Spanish desirable / strong plus.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with SAP is required.
• Strong attention to detail, organization, and problem-solving skills.
• Knowledge of HR and regulatory administrative compliance (RAC experience is a plus).
• Ability to handle sensitive information with discretion and professionalism.
• Familiarity with legal and compliance matters is a plus.

What do we offer?

• CDI contract, stable position.
• Fixed salary
• You will be part of a team that helps facilitate the mobility of people and turn their trips into an unforgettable experience
• We value a good work environment and teamwork. We offer you a collaborative environment where you can grow and develop together with committed and motivated people
• At OKTeam we believe in internal growth. We offer you the opportunity to advance in your career through internal vacancies and continue learning and acquiring new knowledge.
• We value your personal and professional development. That's why you will have access to the GoodHabitz platform, where you can continuously increase your knowledge and access a wide variety of courses and resources.
• Being part of OKTeam has its benefits. You will get exclusive discounts for being part of our company. You'll also enjoy car rental discounts for you and your loved ones through our Friends & Family program.
• We love to celebrate and recognize your achievements. We organize special events and celebrate important days together, creating a festive and fun atmosphere.
• Join our team and enjoy all these benefits while growing personally and professionally in the exciting world of mobility!