Workplace and People Experience Apprentice (12 months)

About us

Owkin is an AI company on a mission to solve the complexity of biology. It is building the first Biology Super Intelligence (BASI) by combining powerful biological large language models multimodal patient data and agentic software. At the heart of this system is Owkin K an AI copilot and its new LLM fine-tuned on biology called Owkin Zero used by researchers clinicians and drug developers to better understand biology validate scientific hypotheses and deliver better diagnostics and therapies faster.

Position is based in our Paris office.

Please submit your CV in English

About the role:

As a Workplace & People Experience Apprentice you will play a key role in creating a positive engaging and efficient workplace environment. You will contribute to enhancing the overall employee experience while supporting ongoing efforts to simplify processes improve automation and deploy digital tools.

This apprenticeship is ideal for someone proactive organized and eager to make a meaningful impact on employee experience in a fast-paced international environment. You will report jointly to the Senior Office Manager and the Senior People Ops Manager.

In particular you will:

Workplace Office & Internal Events (60%)

• Ensure the office is well-organized welcoming and fully stocked (supplies food & beverages shared spaces).

• Manage recurring office orders and monitor inventory levels to ensure continuity.

• Support onboarding/offboarding logistics (welcome kits shipments coordination with IT etc).

• Coordinate onboarding sessions and in-person new joiner training in Paris.

• Organize and support internal events (breakfasts workshops afterworks hackathons celebrations).

• Coordinate event logistics (catering room setup materials communications) and ensure smooth execution.

• Maintain event calendars support invitations and internal communications and collect feedback and data.

• Assist in keeping workplace documentation and Notion content up to date across teams.

• Support reception activities and ad hoc office requests when needed.

• Contribute ideas and materials ( Google Slides AI tools) to enhance employee experience and internal engagement.

People Operations (20%)

• Support HR administrative tasks such as employment certificates HR letters and policy documentation.

• Coordinate some processes with HRBPs.

• Maintain HR data and key metrics for interns and apprentices.

• Support cross-functional HR initiatives and internal reporting related to employee experience.

Talent Support (20%)

• Schedule and coordinate interviews assessments and internal/external meetings for the Talent team.

• Ensure a smooth and high-quality candidate experience throughout the recruitment process.

• Support the execution of recruitment initiatives policies and events.

• Participate in university and campus recruitment events and employer branding activities.

About you

Were looking for someone who:

• Is interested in workplace experience people operations and creating a smooth employee journey

• a quick learner and self-starter who takes initiatives under supervision asks questions and actively builds new skills

• Has strong organizational skills and attention to detail

• Is proactive reliable and comfortable managing multiple tasks in a fast-paced environment

• Demonstrates a service-oriented mindset with a hands-on approach

• Has strong interpersonal and communication skills both written and verbal

• Shows adaptability an eagerness to learn and enjoys working across different teams

• Is willing to tackle challenges with a growth mindset and solution driven attitude

• Can communicate fluently in English and French and is comfortable working in an international environment

Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race sex color religion national origin protected veteran status or on the basis of disability.

#LI-MD1

What we offer

• Flexible work organization

• Friendly and informal working environment

• Opportunity to work with an international team with high technical and scientific backgrounds

Recruitment Process & Security

• Please complete the form and submit your CV.

• Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race sex gender sexual orientation age color religion national origin protected veteran status or on the basis of disability.

• Owkin is a great place to work. As a coveted workplace we are unfortunately vulnerable to recruitment phishing scams. We urge all job seekers and candidates to be wary of potential scams. Most of these have individuals posing as representatives of prominent companies including Owkin with the aim of obtaining personal sensitive or financial information from applicants. These scams prey upon an individuals desire to obtain a job and can sometimes feel like a genuine recruitment process. Some red flags are identified below. Should you encounter a recruitment process that claims to be for Owkin but is not consistent with the below please do not provide any personal or financial information:

• Legitimate Owkin recruitment processes include communication with candidates through recognized professional networks such as LinkedIn.

• Communication is always through an official Owkin email address (from the @ domain) over the phone or through our applicant tracking system (Greenhouse).

• The Owkin talent team do use platforms such as LinkedIn and Job Teaser however if you have any concern or doubt about this contact please ask for them to send an email from @.

• The Owkin talent team will not solicit personal data from candidates during the application phase including but not limited to date of birth social security numbers or bank account information;

• Legitimate Owkin interviews may be conducted over the phone in person or via an approved enterprise videoconferencing service (Google Meets). They will not occur via Signal Telegram or Messenger

• Owkin offers of employment are based on merit and only extended once a candidate has interviewed with members of the talent and hiring team. Offers will be extended both verbally and in written format.

If you think that you have been a victim of fraud

• Check the identity of the talent team on LinkedIn

• Check our senior team on our website the existence of the position on our website: Owkins recruitment unit at this address

• contact the following authorities:

  • FR
    Employment Type : Intern
    Experience: years
    Vacancy: 1