Business Support & Personal Assistant

Excited to grow your career

BBVA is a global company with more than 160 years of history that operates in more than 25 countries where we serve more than 80 million customers. We are more than 121000 professionals working in multidisciplinary teams with profiles as diverse as financiers legal experts data scientists developers engineers and designers.

This role takes place within the Corporate & Investment Banking activities in France and in particular involves strong interactions with the management teams of the French branch coverage/bankers team (Corporate and Institutions) as well as the sales teams for CIB products (Global Transaction Banking Investment Banking & Financing Global markets).

About the job:

We are seeking a highly organized and proactive Business Support & Personal Assistant to provide comprehensive administrative and operational support to BBVA France. This role is crucial for ensuring the smooth and efficient functioning of daily operations and supporting key personnel.

Job Responsibilities

• Manage and maintain complex calendars scheduling appointments meetings and travel arrangements for senior coverage team and BBVA France Management.

• Prepare and edit correspondence presentations reports and other documents with accuracy and attention to detail.

• Organize and coordinate internal and external meetings mainly client meetings including preparing agendas taking minutes and following up on action items.

• More generally provide support for business development and assist coverage and sales teams with certain tasks and processes related to commercial activity such as onboarding new clients steering commercial activity and coordinating stakeholders.

• Optimize processes regarding both the personal assistant role and Business support notamment by leveraging the AI tools developed and made available by BBVA

• Act as a primary point of contact for internal and external stakeholders screening calls and directing inquiries appropriately.

• Assist with various business support tasks including office supply management vendor coordination and basic IT troubleshooting.

• Support project management activities including tracking progress maintaining documentation and communicating updates.

• Handle confidential information with discretion and professionalism.

• Process expense reports invoices and other financial documentation accurately and in a timely manner.

• Perform ad-hoc administrative duties as required to support the overall efficiency of the office.

Job Qualifications

• Proven experience as a Business Support Executive Assistant or Personal Assistant in a fast-paced corporate environment.

• Exceptional organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.

• Strong verbal and written communication skills.

• English and French are a must. Spanish would be a plus.

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant business software.

• High level of discretion and ability to handle sensitive and confidential information.

• Experience working with AI to enhance processes and improve efficiency.

• Understanding of sales and business development challenges particularly regarding client relationship management client onboarding and sales performance management.

• Proactive and resourceful with a strong problem-solving aptitude.

• Excellent interpersonal skills and a professional demeanor.

• Ability to work independently and as part of a team.

• Bachelors degree in Business Administration Secretarial Studies or a related field preferred.

Skills:

Business Support Communication Confidentiality Customer Follow-Ups Deadline Management Expense Reports Invoices Office Administration Operations Support Prioritization Problem Solving Processing Expense Reports Professional Etiquette Scheduling Appointments Time Management Travel Planning

Required Experience:

Junior IC

Employment Type : Full-Time
Experience: years
Vacancy: 1