Assistant Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Responsibilities

• Man the Facilities Help desk during operation hours 08:30-17:30

• Answer and respond to incoming calls during 08:30-17.30

• Oversee daily office operations and sort any relating issues such as: moves & changes starters & leavers access control passes vending cleaning M&E vending/snacking general office back office and FM storage condition.

• Ensure all reactive works are logged on Corrigo CAFM system and picked up completed in line with SLAs

• Ensure Starters & Leavers are added & removed from Access control database in a timely manner. Ensure access is granted in line with Moodys Global Access Control Manual.

• Assist the client (when requested) in reviewing CCTV footage.

• Complete the Quarterly Access Control Audit.

• Assist FM in raising JDE PO requests and submitting GRs on a timely manner and have the finance overview to support budget forecasting.

• Maintain administration tasks within Facilities Services dept.

• Maintain all department documentation to Best Practice standards ensure procedures and reviewed in line with JLL Quality Management System.

• Vendor Management: Oversee supplier delivery of M&E services. Undertake a monthly cleaning audit with Cleaning Contract Manager. Ensuring any actions are recorded and managed to completion with the Cleaning Supervisor/Manager accordingly.

• Complete site inspections ensuring all findings are recorded on Corrigo (reactive jobs) or CMO (Good Catches/Near Misses) platform as needed.

• Play a key role when necessary within the Emergency Response Team.

• To carry out all FM related adhoc duties as and when required.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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