Office Manager

Job description

Office Manager

Contract type: Permanent

Start date: TBC

Salary: Competitive Salary +benefits

We are the leading provider of infrastructure services.

At Altrad, we transform our nation’s critical infrastructure to operate safely and sustainably.

With over 11, talented people, we provide the full spectrum of critical engineering and construction services for industries both onshore and offshore.

Join a Leading Organisation in the Nuclear Industry

Role Details:

The Office Manager, will be responsible for providing a wide range of administrative duties and office support to ensure the efficient functioning of the Bridgwater office. Your role will involve coordinating facilities management activities, health and safety compliance management and providing assistance to the finance team as needed.

Key Responsibilities:

• Provide administrative support to the Bridgwater office, including producing correspondence, reports, and other documents as required.
• Manage facilities management activities, including collating and maintaining accurate records and files, ensuring compliance with policies and regulations.
• Receive and distribute incoming post, ensuring timely and accurate delivery.
• Input data into spreadsheets and other systems to maintain accurate records and facilitate data management processes.
• Assist with reception administration duties, including answering phones, greeting visitors, and managing inquiries.
• Facilitate meetings by scheduling appointments, booking meeting rooms, and preparing necessary materials.
• Ensure all new starters are provided with the correct ICT equipment, complete Display Screen Equipment (DSE) assessments, and receive relevant information related to facilities.
• Create requisitions for office supplies and services, liaising with suppliers as needed.
• Liaise with clients regarding facilities management services, including cleaning, stationery supplies, maintenance, etc.
• Assist with financial administration tasks, including processing expenses and supporting the finance team with ad-hoc tasks as required.

Facilities Management:

• Oversee fire alarm, building alarm, and emergency lights systems, ensuring compliance with health and safety regulations.
• Maintain records and policies related to health and safety, water maintenance, PAT testing, and ground maintenance.
• Manage window cleaning, recycling, and waste disposal activities to ensure a clean and safe working environment.

Key Requirements:

• Previous experience in an Office Manager role or similar field preferred.
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite and other office software applications.
• Knowledge of facilities management principles and practices preferred.
• Attention to detail and accuracy in record-keeping and data management.
• Ability to work independently and collaboratively within a team environment.

Why Join Us?

• Work on high-impact projects within a leading organisation at the forefront of the nuclear industry.
• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment with a focus on innovation and excellence.