Sales Administration Officers

Main Responsibilities

As a member of the Sales Team the incumbent is responsible for:

Sales Administration and Management of the IEA webstore

• Assist in the management of the webstore: handle incoming orders issue invoices monitor customer database (CRM Webstore)
• Ensure high quality customer service by responding to general requests inquiries and claims. Maintain good working relations with all customers.
• Assist with the upload of products on the webstore. Liaise with other IEA services (authors Publications Press Web)

Payment Tracking

• Registration of payments received in the OECD financial information system (SAP) validation of the payments in the Webstore in liaison with the OECD Accounts Department (PBF).
• Follow up with clients on pending invoices

Data Licensing and Compliance Policy

• Assess customer needs and apply IEA data compliance policy for certain IEA products
• Negotiate licence agreements with customers and draft contracts in collaboration with IEA legal office

Reporting

• Prepare the quarterly financial reporting
• Creation of ad-hoc analytical reporting on sales activity update of sales metrics/statistics

Qualifications :

Ideal Candidate Profile

Academic Background

• Higher education diploma (BA/Bsc or equivalent.) in a relevant discipline/area.

Professional Background

• Experience in administrative tasks and processes ideally in marketing and/or sales in data/information services
• Strong organizational skills and ability to work independently as well as a team
• Strong customer focus with ability to support conflicting priorities
• Ability to exercise tact courtesy and diplomacy when working with internal stakeholders
• Knowledge of digital communication e-commerce
• Ideal but not required: interest in the energy sector or a related technical field (environment technology etc.)
• Ideal but not required: experience in a public institution or international organization that sells publications or data.

Tools

• Good knowledge of CRM and Sales platform and/or other IT/web platforms
• Very good proficiency in the use of Excel/Power BI or other tools.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3 please refer to .

Languages

• Fluency in English and very good level in French. Knowledge of other languages would be an asset.

Additional Information :

Additional Information

Closing Date

• This vacancy should be filled as soon as possible and applications should reach us no later thanmidnight January:59 pm (Paris time).

Contract Duration

• This vacancy will be used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate (for reference the IEA usually offers 24-month employment contracts with the possibility of renewal).

What the OECD offers

• Monthly salary starts at 4 422.72 EUR plus allowances based on eligibility exempt of French income tax.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
• Click hereto learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
• The appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.

Selection Process

• For retained candidates the selection process may include a video-recorded interview job-based assessment and panel interviews.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries* irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Remote Work :

No

Employment Type :

Full-time

Key Skills
Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Business Management,Microsoft Powerpoint,Microsoft Excel,Operations Management,Administrative Experience,Leadership Experience,Bookkeeping
Experience: years
Vacancy: 1