Administrative Coordinator

The Company

EBA CLEARING is a provider of pan-European payment infrastructure solutions. Founded in 1998, the Company is owned by 48 of the major banks operating in Europe and based on a country-neutral governance model.

The payment systems of EBA CLEARING are pan-European by design and desire : they are developed in close co-operation with the Company’s multinational user community and best-of-breed technology partners.

Join our team of smart and curious people from all over the world as we help shape the future of pan-European payments.

The position

We are looking for a highly motivated, pro-active, co-operative professional with excellent communication and organisation skills, and a proven track record in a similar position for a permanent role to support our Office Administration and Management (OAM) team.

The Administrative Coordinator will provide a variety of support services for an international external and internal audience.

Main responsibilities

Your tasks will include :

• Acting as the first point of contact for the internal and external stakeholders, answering or referring incoming inquiries and providing accurate and timely answers
• performing general reception tasks, such as answering the telephone, taking and relaying messages, providing information to callers
• monitoring external visitor access and maintaining security awareness; performing all other reception duties relating to external visitors, such as issuing access badges, organising and planning accommodation and transportation
• supporting employees with booking accommodation and transportation in compliance with the Company's travel policy
• providing general administrative support such as preparing correspondence, receiving and distributing mail and deliveries, scheduling appointments
• coordinating, planning, booking, organising, preparing and tidying rooms before and after meetings, including technical and audio-visual set-up, catering, etc.
• providing first level support for configurations and administration of telephone, meetings and conference calls (via TEAMS), escalating and reporting to IT if necessary
• provide administrative support to management
• Oversee all aspects of facilities management, including maintenance, repairs, and vendor coordination, to ensure a safe and functional work environment.
• Conduct regular inspections to identify and address any facility-related issues promptly, maintaining compliance with regulatory standards and enhancing overall facility efficiency

The profile

The successful candidate will :

• have a level of education which corresponds to completed university studies of at least two to three years in administration / secretariat
• have gained a minimum of three years of proven full-time professional experience in organising events, meeting and business trips as well as in handling travel requests
• have excellent spoken and written English and French, any additional European languages would be an asset
• have excellent IT skills (MS Office, especially Outlook)
• be dynamic, with a proactive enthusiastic attitude, creative with the ability to take the initiative, organise a number of parallel activities and follow through until completion
• be quality-oriented, pay attention to detail, while still being able to see the big picture
• have an ability to work both independently and as part of a team
• be results-driven and able to work efficiently to meet agreed datelines and targets under time pressure
• be customer-oriented, sensitive to the needs of different stakeholders both internal and external as well as of various hierarchy levels, and enjoy working in a multicultural team and communicating with a varied multinational audience

Before applying for this position, which is based in Paris (France), please ensure that you are already authorised to work in the European Union.

Please visit our career portal to submit your application including a curriculum vitae and motivation letter in English.

We look forward to hearing from you.

What we offer

At EBA CLEARING, we develop ideas together, within and across teams and with our stakeholders, and we are ready to adapt whenever needed.

The projects awaiting you will give you the opportunity to learn, excel and grow. Our people are our most valuable asset, and we want to contribute to the well-being of our staff at work and beyond with :

• a competitive salary package
• attractive benefits package including a sports and cultural activities budget and meal tickets
• professional development opportunities including training budgets and internal mobility
• a flexible work environment including the option to work from home
• happy workplace initiatives including well-being workshops, social events, green initiatives, onboarding support and more

Visit our website to learn more about EBA CLEARING and submit your application via our career portal .